About Payroll and Pensions - ESR Hub

Welcome to the Payroll and Pensions functionality page

Latest News

HMRC Employer Bulletin:  April 2022

The HMRC April bulletin is available via the following link: Employer Bulletin: April 2022

In this edition there are updates regarding Tax Year End including reporting expenses and benefits, and the new NI categories for Freeport and Veteran as well as a reminder regarding 22 May electronic payment date which falls on a Sunday.

AfC Average Pay factsheet

Following the AfC Average Pay webinars held during October/November 2021, and January/February 2022, a factsheet has been produced which details the content covered in the webinar as well as addressing some queries which arose during the webinars.  You can find the document via the following link:  AfC Average Pay webinar factsheet

May Hot Topic - Current Year NI adjustments

NI adjustments should only be performed to amend balances in the current tax year.  If an adjustment is required for a previous tax year, this must be done by Balance Adjustments in the relevant tax year with a date track date of the end date of the last period for that year, e.g. for a monthly adjustment, this would be the 31st March.  This month¿s hot topic will focus on current year NI adjustments. 

Manual NI adjustments can be made using element entries. As NI adjustment elements are not subject to retrospection, adjustments should always be applied in the current pay period.

In order to adjust NI, element entries should be entered for the NI letters for which you wish to make the adjustment.  For example, if the adjustment is to remove contributions from NI A and add to NI C, element entries should be entered for NI A, NI C and NI Employer.  The NI Employer element should always be entered for NI adjustments, even if the net adjustment to the NI Employers contribution is 0.

It is advisable to run Quickpays both before the adjustments are made to obtain starting balances, and after the adjustments are made to check that the balances amended are correct.

For full details on how to perform current year NI adjustments, please refer to the following guidance by clicking on the links below:

User Manual

Statutory Deductions - Enter and Maintain NI Information

ESR Hub

ESR-NHS0353 PAYE Best Practice Guide

Online Learning

There are several online courses available for professional users covering varying aspects of ESR functionality including Payroll, BI and HR.

Are you aware that the following online courses are currently available for Payroll Administration professionals?

  • How to process a new starter
  • How to perform late starter NI adjustments
  • How to perform permanent changes
  • How to check a leaver record
  • Terminate a non-primary assignment
  • Data Capture
  • Web ADI upload

To access all online courses, navigate to Looking for help? and select the ESR help guide list. 

You can click the link below to navigate directly to the Payroll online learning courses:

https://my.esr.nhs.uk/dashboard/web/esrweb/payroll-administration.

HR courses are also available including Assignment Changes (career break, secondment and spot salary), Maternity Keep In Touch, Early retirement, Processing a Leaver and Processing a widow and widower.

BI online courses which may benefit Payroll and Pensions professionals are available also including Introduction to ESR BI, Creating an analysis and Introduction to Dashboards.

Payroll and Pensions useful links

The links below lead to various resources which provide additional support and guidance on ESR Payroll and Pensions related areas, including websites, step-by-step educational online videos, implementation guides and documentation.

Payroll and Pensions ESR Functionality Guidance Documents<

Implementing Online Payslips within ESR

ESR Portal: Payroll Dashboard online learning

NHS Pensions website

ESR Payroll and Pensions best practice tips

Payroll and Pensions best practice tips

Find out about relevant BI dashboards

Several BI Dashboards are available for Payroll and Pensions users. A number of key BI dashboards are highlighted on a dedicated Hub page available from the following link: Key Payroll and Pensions BI Dashboards

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